Cataloging Policy

Introduction: This cataloging policy applies to a high school library makerspace. The mission of the makerspace is to provide students, faculty, and staff with the means and opportunity to engage in hands-on, creative learning and problem-solving experiences. The cataloging policy strives to set forth guidelines for cataloging the disparate items found in the makerspace in a way which will allow for consistency in the records and accessibility for the makerspace users.

Description of Makerspace Collection: For the purposes of developing an all-encompassing cataloging policy, the makerspace collection is divided into five categories of items. The first category is “documents”; this may include books, instruction manuals, reference guides, and the like. The second category is “tools”; these are those items which are reusable and may be circulated outside of the makerspace (including knitting needles, paint sets, art supplies, etc.). A third category is “equipment” such as 3-D printers, laptops, a button-maker, etc.; these items will primarily exist as fixtures within the walls of the makerspace, but some limited circulation may be possible with these items as well. A fourth category of item is that of “user-created content”; this category might include student-created instruction videos online, physical objects built by students, blog entries pertaining to maker events, etc. Finally, the fifth category is that of “consumables” (paper, yarn, etc.), which are items which will be utilized by patrons of the makerspace but which are essentially replaceable rather than reusable.

Decisions about Which Materials to Catalog: All documents, tools, and equipment will be cataloged. Any student-created content which is to be used by the rest of the school community either as instructional material or sample material for work in the makerspace, will be cataloged.  User-created exhibit items will not be cataloged.  Decisions about which user-created items exist as exhibition items and which exist as part of an instructional model, will be made by the librarian. Consumables such as yarn, paper goods, laminating supplies, etc. will not be cataloged. A separate inventory procedure will be used to track the use of these items and the presence of these items in the makerspace collection.

Cataloging of Materials (General):

Items in the makerspace will be cataloged according to the rules and guidelines of the RDA Toolkit and the Library of Congress MARC 21 Format for Bibliographic Data.  Library of Congress subject headings, added entries, and authority names will be used in all records.  Dewey Decimal Classification numbers will be assigned to all makerspace records.

Cataloging of Materials (Specific Field Information):

Standard Identifiers for Items lacking an ISBN: The standard identifier for any object which does not have an ISBN, should be the Universal Product Code (UPC) as opposed to any serial or model number; serial and model information can be entered into MARC field 245 (Title Statement), subfield “s” (version), and RDA field 17.8 (Work Manifested).

Example (MARC):

245 Title statement 00 |a CAMEO Electronic Cutting Machine |h [realia] |c Silhouette America |s 2Web-3T

Example (RDA):

17.8 Work manifested1 CAMEO electronic cutting machine / manufactured by Silhouette America — Model number: 2Web-3T

Dewey Decimal Classification: Dewey Decimal Classification should be used to classify all makerspace items; No more than six decimal places should be used in an item’s DDC number. Equipment which will primarily exist as a makerspace fixture (3-D printer, button-maker, etc.) will receive a DDC number beginning 022 to indicate that it is permanent equipment in the makerspace. Items which are meant to circulate outside of the makerspace should receive a DDC number which reflects the genre of the item and its uses.

Main entry fields: 1XX main entry fields will be used only for those items which include a clear indication of who is responsible for the content (books which have a clear author, for instance); for many manuals and for all tools and equipment, the cataloger will forego the 1XX main entry field in favor of a combination of the title statement fields, the manufacturer fields (where appropriate), and the 7XX added entry fields (where appropriate). In all cases, the cataloger should base decisions about these fields on the anticipated search terms likely to be used by patrons to locate the item. For example, an instruction manual for a 3-D printer may include the 710 (Added entry – corporate name) field for the text “Makerbot Industries, LLC” as many patrons may search for “Makerbot” when looking for information on the 3-D printer.  On the other hand, including a 710 entry for “Silhouette America” may not be necessary in the case of the electronic cutting machine record as it is unlikely that patrons will search for that company name.

Example:

710 Added Entry – Corporate Name 2# |a MakerBot Industries, LLC.

Title Statements: The MARC title statement field (245) for makerspace items should include the common name of the item along with the manufacturer/publisher name/statement of responsibility. This field may also include a designation of the type of item (e.g. “realia”) as well as the model or serial number of an item. See example above.

Publisher information/Manufacturer information: The MARC field 264 (Production, publication, distribution, manufacture, and copyright notice) can be used to record the name of the corporation responsible for building, designing, creating, or publishing the item. Where no publisher exists, use field 2.7 (Production statement) in RDA records; where a publisher is present, use fields 2.8.X to record publisher information.

Example (MARC – 264):

264 Production, publication, distribution, manufacture, and copyright notice #3 |a Orem, UT : |b Silhouette America, |c 2014

Example (RDA 2.7):

2.7 Production statement Orem, UT : Silhouette America, 2014

Example (RDA – 2.8.X):

2.8.2 Place of publication New York
2.8.4 Publisher’s name MakerBot Industries, LLC
2.8.6 Date of publication September 2014

Location Information: All makerspace item records should include an 852 field (Location) in MARC.  Circulating items will also require an 856 (Electronic access) or 092 field (Local information) in MARC.  The 852 field will indicate that the item is a part of the makerspace collection (see example below), and the 856 or 092 fields will include the item’s access information (for electronic resources only) or call number (for physical/hard copy items only). Call numbers for the physical makerspace items will begin with the letter M on the first line, followed by the DDC number on the second line. Location information can be recorded in the 7.2 (Nature of Content) field in RDA by simply adding the text, “located in the makerspace” to the description of the item, and local information can be recorded in RDA in the 17.11 field (Exemplar of the item).

Example (electronic resource – MARC):

852 Location ## |a [Library/Holding Organization’s Name] |b makerspace
856 Electronic Location and Access 40 |u http://youtu.be/WEuTnKHtsDw

 

Example (092 field):

092 Local call number  ## |a M |b 746.028

Example (RDA):

7.2 Nature of the content Macramé /project board is made of synthetic material which will not be damaged by pins.   The board has notches on all sides to hold cords securely in place; ideal for macramé, Shambhala bracelets, decorative knotting and beading, etc. [from the Beadsmith website] Located in the makerspace.
17.11 Exemplar of a manifestation M 746.028

 

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