In creating the equipment record for the makerspace collection, it was important to look at a number of examples of equipment records. Reviewing records for laptops, kindles, photo equipment, etc. at the Essex High School/Center for Technology Library provided some useful information and a basic outline and model for creating makerspace equipment records. The rules set forth by Special Libraries Cataloging and the rules for realia cataloging as outlined by Yale University’s Beinecke Rare Book and Manuscript Library were also instructive. The records were further crafted through use of the RDA Toolkit, and the Library of Congress Marc21 Format for Bibliographic Data. WebDewey and the Library of Congress Subject Headings guide were used for determining Dewey Decimal Classification and Subject Headings for the record.
The piece of equipment chosen as an example was an electronic cutting machine: the Silhouette CAMEO. This item works with a computer to enable the user to create designs and cut a variety of materials into shapes based on those designs. Information about the item was pulled from two sources, one being the Amazon.com record, and the other being the record on the manufacturer’s website. What follows is a summary of how determinations were made regarding the use of specific fields for this sample record:
Title Statement: The consensus among the equipment records that were reviewed seemed to be to record the name of the item only (i.e. “CAMEO Electronic Cutting Machine”), leaving the manufacturer information for the statement of responsibility field.
Statement of Responsibility and Production: Based on the recommendations of the Special Libraries Cataloging site, MARC field 264 was used rather than 260 for this information. The second indicator for this field was given as “3” in order to specify that the field would contain manufacturer information.
Standard Identifiers: As with the tool record, the Universal Product Code was chosen for this field. Other catalogers use the 024 field to record serial or model numbers but the goal in this instance was to create some uniformity among makerspace records and so the UPC seemed to be a number which all of the equipment and tools would have. Including the item’s model number or serial number was still important, however, and so in order to provide that information in a readily visible way for librarian use, the subfield “s” for “version” in the MARC title statement field was used. In RDA, the model number was added to field 17.8 (Work Manifested) which includes the item name, the production information, and the model number.
Dewey Decimal Classification: It does not seem to be common practice to provide DDC classification for equipment, at least according to the example records and policy models that were reviewed for this project. However, working out a DDC number provided further clarification as to what the item is. A question arose as to whether to look to DDC in the 7XX (arts & recreation) or to focus in on the item’s identity as a piece of equipment. Because the item would be residing in the library as a piece of equipment (as opposed to circulating throughout the school), the choice was made to use the following classification: 000 (Computer science, information & general works), 020 (Library and information sciences), 022 (Administration of physical plant), and 022.9 (Equipment, furniture, and furnishings). A case could be made for a 7XX classification which would match the sample tool record. But it seems that the most important thing is not so much that the tool and the equipment record match but that the records for all circulating items follow the same set of rules and the records for all non-circulating items follow the same set of rules.
Physical Description/Extent/Dimensions: The information for these fields was taken straight out of the manufacturer and distributor records as referenced earlier. Information about the specific materials which were used to fabricate the equipment was not included as this did not seem relevant, but rather information was limited to the specific items included in the equipment and the size of the equipment. This followed the models of Yale University, the SLC, and the EHS Library records.
Content/Media/Carrier Types: For RDA these were all “other” as no other classification here seemed to fit this particular item. For the MARC record, the rdacontent, rdamedia, and rdacarrier tables were used to specify the item as “three-dimensional form”, “other”, and “object”, respectively. In the case of this piece of equipment, media choice was somewhat tricky. The SLC site suggests using “unmediated” and “computer” for media type, but ultimately “other” was chosen in order to match to the 007/00 field which was “unspecified”.
General Notes/Summary: The Yale University and Special Libraries models only use the General Notes (500) fields, but the sample record created here, uses both a brief description (500) field and a full summary (520) field. The idea is to provide the user with a brief description on the initial search results page, but offer more detailed information should the user want to drill down into the record. The general note consists of a very brief description and the summary field gives the more detailed manufacturer’s description of the item. In RDA, the detailed description was entered into the “Nature of Content” field; no brief description was given.
Subject Headings: As this item is a tool or piece of equipment, the MARC field 655 was used to provide form information primarily. Secondarily, a subfield x was used to indicate that the equipment has to do with paper crafts.
Location and Local Information: Finally, a field was added to indicate that the item was part of the makerspace collection. Field 852 (Location) in MARC was used, and in RDA the text “Located in the makerspace” was added to the Nature of content field. An 092 (Local call number) field was also added in the MARC record to provide the unique makerspace item call number.